OHIO TRAIL RIDERS ASSOCIATION BY LAWS (OTRA)
ARTICLE 1 - 11
EFFECTIVE OCT 27 2017
ARTICLE I NAME This organization shall be known as the Ohio Trail Riders Association (OTRA), a not-for-profit Ohio Corporation

ARTICLE II ATTENDANCE Members must attend at least one OTRA planned event per year.

ARTICLE III BY-LAWS
By-laws of the Ohio Trail Riders Association were originally written and approved by the President/Owner of the Ohio Trail Riders effective May 1, 2013. Amendments can be made deemed necessary by the President/Owner and/or his/her appointees.

ARTICLE IV CONDUCT The State President/Owner or Appointees (State Vice Presidents and District Presidents) have the authority to terminate an Officer or Member immediately if deemed necessary in the best interests of the organization. Members should respect the property/trails and required to pay individual park fees if applicable. Members must make others aware of a horse with bad discipline behavior to include a red-ribbon for a horse that kicks. Members are responsible for their pets and children.

ARTICLE V DISTRICTS
OTRA is divided into four districts to better manage Members and events. The Pathfinders located in North West Ohio, the Rough Riders located in North East Ohio, the Ghost Riders located in South West Ohio and the Outlaws located in South East Ohio. Each District will have a President who is appointed by the State President of OTRA. The District President will appoint their Officers.

ARTICLE VI ELECTION OF OFFICERS
All nominations for OTRA State and District Officers shall be sent in writing via on line or by mail to the State President by November 30th of each calendar year. The OTRA State President shall appoint the State Officers and District Officers by January 1st of each calendar year.

ARTICLE VII EVENTS
Upon arriving at the OTRA planned event, Members are required to check in with emergency contact information and required to check out upon leaving to for the safety of our Members.

ARTICLE VIII MEETINGS The OTRA State President/Vice President and District Presidents/Vice Presidents shall hold a minimum of two meetings per calendar year. Meeting minutes must be completed and submitted to the OTRA State Secretary. Roberts Rules of Order, Newly revised shall govern all assemblies. .

ARTICLE IX MEMBERSHIP
OTRA Membership is free. Prospective Members must complete a new application form approved by OTRA on line or via mail each calendar year. Members must agree to the By-Laws and Standing Rules of OTRA. Members may reside in or outside of the State of Ohio. All Members are considered inactive effective December 31st 11:59 p.m. each calendar year. A new application for the following calendar year must be submitted and will not be active until such time the application has been entered on line or post marked if mailed. Members of all ages are accepted, parents are responsible for Minor Members. Active Members are entitled for the right to vote in the current year. The State President/Owner or Appointees (State Vice Presidents and District Presidents) have the authority to terminate an Officer or Member immediately if deemed necessary in the best interests of the organization. Members should respect the property/trails and required to pay individual park fees if applicable.

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ARTICLE IX (cont) Members must make others aware of a horse with bad discipline behavior to include a red-ribbon for a horse that kicks. Members are responsible for their pets. Unruly or dangerous behavior will not be tolerated and will constitute an indefinite suspension from the OTRA.

ARTICLE X MISSION The general purpose of OTRA shall be to promote an active interest in equestrian trail riding and events, and a positive unity among Members, families, and horses. Ohio Trail Riders Association will also be educating Ohioan’s on horse care, riding safe in Ohio. Ohio Trail Riders Association will also donate time to help keep our state parks clean.

ARTICLE XI OFFICERS
OTRA Officers shall be the State President, State Vice Presidents, State Secretary, State Treasurer, District Presidents, District Vice Presidents, District Secretaries, and District Treasurers. An Officers position is terminated on December 31st 11:59 p.m. each calendar year (excluding the State President). All Officer Positions will need to be appointed by January 1st of each calendar year.
ARTICLE XII OFFICERS DUTIES (STATE LEVEL) OTRA State President is responsible for the public face of the organization, the contact person for the community, and the main advocate for the organization. The OTRA State President is not restricted to a term limit, nor does he/she need re-appointed each calendar year. The State President will appoint two State Vice Presidents, a State Secretary, and a State Treasurer each calendar year. The State President will be entitled to sign checks, make an executive decision without a formal vote, oversee Officers and Members throughout the State, manage finances, maintain organized documentation, file tax returns and supplies a complete financial report, including bank statements, for each board meeting. The State President is to work in partnership with the State Vice Presidents.
OTRA State Vice Presidents are to be available when the President is temporarily unable to fulfill his/her responsibilities or to be readily available as a permanent replacement should the State President need to step down. The State Vice President will oversee the District Managers and coordinate with them regarding committees, events, fund raising. The State Vice President also needs to be available to take on special projects such as chairing a committee on short notice. The State Vice President is to work in partnership with the District Presidents. The State Vice Presidents will be appointed by the State President each calendar year and is not restricted to term limits.
OTRA State Secretary is responsible for ensuring the OTRA is organized to include but not limited to handling official correspondence, monitoring website, keeping a list of active OTRA members as well as documenting meeting minutes. The State Secretary will coordinate with the District Secretaries. The State Secretary is to work in partnership with the State Officers. The State Secretary will be appointed by the State President each calendar year and is not restricted to term limits. .
OTRA State Treasurer is responsible for maintaining the financial books of the organization, which involves checkbook balancing and bill paying. The State Treasurer will be the official check-signer and has access to any bank accounts or investments held by the group and to oversee fundraising efforts. The State Treasurer will coordinate with the District Treasurers. The State Treasurer is to work in partnership with the State Officers. The State Treasurer will be appointed by the State President each calendar year and is not restricted to term limits.

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ARTICLE XIII OFFICER DUTIES (DISTRICT LEVEL) OTRA District President is responsible for the public face of the organization in their District, the contact person for the local community, and the main advocate for the organization in their area. The District President will appoint two Vice Presidents, a Secretary, and Treasurer, each calendar year. The District President will be responsible for overseeing their District Officers and Members. The District President is to work in partnership with the District Vice President. The District President will be appointed by the State Vice Presidents each calendar year and is not restricted to term limits.

OTRA District Vice President is to be available when the District President is temporarily unable to fulfill his/her responsibilities or to be readily available as a permanent replacement should the District President need to step down. The District Vice President will oversee the District Officers and Members and promote and monitor committees, events, fund raising, as well as be available to take on special projects. The District Vice President is to work in partnership with the District President. The District Vice Presidents will be appointed by the District President each calendar year and is not restricted to term limits.
OTRA District Secretary is responsible for ensuring the OTRA district is organized to include but not limited to handling official correspondence, monitoring website, and keeping a list of active OTRA members. The District Secretary is to work in partnership with the State Secretary and District Officers. The District Secretary will be appointed by the District President each calendar year and is not restricted to term limits.
OTRA District Treasurer is responsible for maintaining the district financial books of the organization, which involves basic checkbook balancing and bill paying. The treasurer will work directly with the OTRA State Treasurer for access to any bank accounts or investments held by the group. The District Treasurer is required to oversee fundraising efforts and be accountable for tracking all money transactions. The District Treasurer is to work in partnership with the District Officers. The District Treasurer will be appointed by the District President each calendar year and is not restricted to term limits.
ARTICLE XIV PLACE OF BUSINESS The principle place of business shall be at the residence of the State President, within the State of Ohio. Ohio Trail Riders Association 300 S. Walnut St. Baltimore, Ohio 43105 -1455 Phone 740 862-3524

ARTICLE XV: DISSOLUTION
In the event of the dissolution of the Ohio Trail Riders Association , a Ohio non-profit corporation, the net assets of the organization shall be distributed as follows:
A. All liabilities and obligations shall be paid, satisfied, and discharged or adequate provisions shall be made thereof.
B. All remaining assets shall be transferred to any non-profit corporation with similar purposes as determined by the Executive Board.
Articles I – XV
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